One place to ask, one place to approve
Rock lets you build custom pages for your people. You can use that to host the eSPACE Event Request Form directly in Rock — no plugin, no download, no separate login for the person making the request. They fill out the form where they already are, and it arrives in eSPACE ready for review.
Requests start in Rock
Add a page in Rock, drop in an HTML content block, and paste in your eSPACE Event Request Form URL. That’s the whole setup. Anyone who can reach the page in Rock can submit a request — including volunteers and ministry leaders who don’t have an eSPACE login.
Once a request comes through, your eSPACE admins take it from there. Check spaces, resources, and services against the calendar so nothing gets double-booked. Complete the internal forms tied to each item. Route the request through your Approval Areas and Sub-Admins. Edit anything that needs adjusting before it’s confirmed.
If the person who submitted the request is also an eSPACE user, they can look up the status of their event requests and click straight through to the event in eSPACE. If they aren’t an eSPACE user, they’ll need to reach out to an eSPACE admin to make changes or cancel — which keeps your facility team in control of what goes on the calendar.
An eSPACE Event Scheduler account with an active Event Request Form (found under Settings → Advanced → Event Request Form), and admin access in Rock to add a page and a content block. Full step-by-step instructions, including Rock’s own walkthrough video, are in the setup guide.
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Smart Church Solution’s team are experts in church facility stewardship, offering software solutions for event management and work order & asset management to improve the efficiency of your building and your team, and consulting services related to facility management training and assessments.