Event Management Software to make your church run smoothly
Tired of the hassle caused by double bookings, miscommunications, and inefficient space usage? Look no further! Our Event Scheduling Software and Facility Rental Software offer a complete solution for seamless event management. From handling event requests and registrations to ticketing, payments, and even a user-friendly billing and invoicing feature for facility rentals, we’ve got it all covered. Say goodbye to those headaches and streamline your event management with our powerful software suite!
Event Management: What’s Included
Our core Event Management Software is your one-stop solution for event management and efficient facility use
Manage Spaces, Resources & Services
Reserve the room(s) for your event, and also any resources or services that are required as well.
Public & Private Calendars
Allow users to see the full master calendar internally and even display your public events on your website.
Real-time Event Conflict Detection
Eliminate double booking issues and allow for the navigation of “conflicts” within the schedule in real-time.
Multiple Locations
Manage events across multiple locations. Allow users to have access to the location(s) they need to manage.
Custom Forms
The custom form-builder allows you to design and utilize online forms quickly and easily!
Robust Reporting
Our numerous reporting options provide you the data you need to effectively manage your events.
Public Request Forms
Customized public event request forms to allow external sources the ability to request use of your facility.
Custom Approval Logic
Set up multiple approval workflows to ensure your events follow the desired path of approvals.
User Permissions
Give your users access to what you’d like them to see, approve,
and manage.
Not all features available with every plan. Contact us for more information
Key Capabilities Included
Powerful Tools to Manage Every Detail
From scheduling to communication, eSPACE equips your team with everything needed to plan, manage, and deliver seamless events.
REPORTING
Track and Review Your Event Schedule
View and filter your scheduled events to understand how your spaces are being used. Easily export event data for planning, reporting to leadership, or sharing with your team.
CUSTOM FORMS
Create Event Request Forms that Work for You
Customize event request forms to capture exactly the details you need before approving an event, from room setup and AV needs to childcare and staffing requests.
PUBLIC & PRIVATE CALENDARS
Control Who Sees Your Events
Share your event calendar publicly or keep it private for internal planning. Manage multiple calendars and set visibility so the right people see the right events.
Public Calendar
Make events visible to everyone with a public link.
Private Calendar
Keep certain calendars restricted
for internal planning only.
Member-Only View
Limit access so only selected members can view specific events.
Conflict Detection
& Resource Management
Never Worry About Double Bookings Again
eSPACE automatically flags conflicts between events, rooms, and resources before they’re approved. Resolve scheduling issues early to keep your events on track.
Event Promotion & Communication
Easily Share Your Event Schedule
Publish your event calendar to your website or share it directly with your community. Keep everyone informed with up‑to‑date event details in one central place.
Share on your website
Make your calendar visible to everyone by placing it on your site.
Embed on any webpage
Easily embed your calendar anywhere with a simple snippet.
Share direct calendar link
Generate a direct link so others can quickly access your calendar.
Our Event Management Add-Ons
Extend your scheduling capabilities with optional tools that integrate directly with the eSPACE Event Scheduler. These add-ons help you track rentals, automate billing, and sync with systems like HVAC and access control.
Sync event data with other systems like HVAC and access control for a fully automated facility response.
Billing and Invoicing: Easily collect payments for space usage, generate detailed invoices, and manage rental transactions from one place.
Use eSPACE anywhere on any device.
Our progressive web app ensures you can login to eSPACE from any device with display optimization based on whatever you are using.
Facility System Integration (IoT)
Smart loT Integrations Automated Based on Approved Events
Automatically schedule your HVAC, Digital Signage, Doors, and Lights based on the approved events on your calendar.
HVAC
Integrate your HVAC with the eSPACE Event Scheduler to automatically control your units based on your approved event.
Digital Signage
Automate and manage your digital signage from the cloud pulling events automatically from your Event Scheduler.
Access Control
Rest assured that your doors and access points will be locked and unlocked automatically based on the approved events in your Event Scheduler.
Facility System Integration (IoT)
Integrated Tools for Managing Rentals and Payments
Track rentals, send invoices, and simplify
facility billing, right from eSPACE.
Space & Resource Value
Assign a dollar figure to every space or resource in your facility.
Proposals & Invoicing
Send proposals and invoices directly through eSPACE.
Rental Requests
Allow users to submit
rental requests through a customized form.
Transaction Reports
Run reports on transactions
that can filter by item.
Custom Products
Create and sell customized products within eSPACE.
Invoice Management
Manage all proposals, paid invoices, and outstanding invoices in one easy place.
See How Churches and Schools Use eSPACE Event Scheduling
From improving efficiency to reducing costs, organizations of all sizes are streamlining scheduling and facility management with eSPACE.
Event Scheduling with Facility
Systems Integration
Event Scheduling with Facility
Systems Integration
Event Scheduling with Facility
Systems Integration
“We are getting ready to roll out using eSPACE to all of our campuses during the course of the next two weeks – we are getting very excited!! The feedback from the Admins at each of the campuses has been very positive so far, so that is a great sign of a great product!”
Catherine Lorence
North Point Community Church
Event Scheduler: Pricing Tiers
Basic
-
50 Events per month
-
100 Spaces/Resources/Services
-
1 Location
-
Unlimited Users
-
1 Floor Plan
-
1 Custom Layer
Premium
-
200 Events per month
-
200 Spaces/Resources/Services
-
3 Locations
-
Unlimited Users
-
15 Floor Plans
-
75 Custom Layers
-
Public Events Forms
-
Life Cycle Calculator
Ultimate
-
300 Events per month
-
300 Spaces/Resources/Services
-
5 Locations
-
Unlimited Users
-
Unlimited Floor Plans
-
Unlimited Custom Layers
-
Billing and Invoicing
-
Public Events Forms
-
Life Cycle Calculator
-
Space Configuration Builder
Enterprise
-
300+ Events per month
-
300+ Spaces/Resources/Services
-
6+ Locations
-
Unlimited Users
-
Unlimited Floor Plans
-
Unlimited Custom Layers
-
Billing and Invoicing
-
Public Events Forms
-
Life Cycle Calculator
-
Space Configuration Builder
Event Scheduler Frequently Asked Questions
Can this module be used as a room scheduling software?
Absolutely. This is one of the best church room scheduling tools on the market.
How do external users request an event? Do they have to call us?
No, you can use the Event Request Form found under settings -> advanced -> event request forms to allow users to request events without a login.
Does eSPACE account for components related to my event like child care and AV?
Yes, you can utilize services so you can book them with your event. You can even create custom forms that are required to fill out to book that service with any questions you’d like.
Can you divide out the approval process?
Yes, you can customize who is in charge of what by utilizing approval areas and subadmins. You can also turn on pre approvals or final approvals.
Can these events go on the calendar on my website?
Yes- you can do so with our public calendar. Any event marked as “public” will then show on the calendar on your website.
Do you have any sort of integration with Google or Outlook?
Yes we do, via an ics file.
What is the difference between locations and spaces?
Locations are the campuses while spaces are the rooms. You can also have parent spaces which may be the buildings, first floor, etc.
How many users can you have in the system?
Each plan is unlimited
If we wanted to invoice someone for renting our space for an event, can eSPACE handle that?
Yes, this can easily be done with the Billing and Invoicing add on module.
Featured resources
The Latest in Facility Stewardship
Ready to simplify event scheduling at your church?
Book a personalized demo and see how eSPACE can
help you manage event requests, rentals, and
invoicing, all in one place.