tools for preventative maintenance

Table of Contents


Life happens: machines break, money can become tight, and unpredictable events can happen (hello, COVID-19 pandemic). The best way to cushion the blow of these outcomes (and keep your church operating) is to follow a preventative maintenance plan. 

Preventative Maintenance Explained

The art of preventive maintenance involves identifying small problems through regular and systematic inspection and maintenance then fixing them before significant problems develop. For example, a long period of deterioration usually proceeds a structural or mechanical breakdown. This is often neglected because it’s not evident to the common eye. A piece of equipment that is not lubricated on schedule will continue to function until a bearing burns out. Eroded mortar joints may be overlooked until a brick wall buckles. You get the point. 

Preventive maintenance does not necessarily require a high degree of technical skill on the part of the facility manager. However, it is essential to understand what services you need to correct and address minor maintenance problems. 

Preventative Maintenance Checklist 

As God’s stewards, why would we put off a task today that we can go into debt for tomorrow? There are several things facility managers can pay attention to be ahead of breakdowns, leaks, and tears. 

Below is a list of some of the items every church facility manager should consider as a baseline for maintaining their facility. 

  • Custodial: Scheduled regular cleaning for all areas of the facility (inside and outside).
  • HVAC: Change filters, perform preventative maintenance, etc.
  • Electrical: Comply with electrical codes, childproofed outlets, etc.  
  • Painting: Schedule paint touch-ups or complete repainting before you need them. 
  • Landscaping: Schedule regular grounds upkeep, outdoor signage maintenance, etc. 
  • Parking lot: Paint stripes, fix cracks or potholes, etc. 
  • Roof: Inspect the roof annually and after potential damage.

While you are off to a good start, our team has created a downloadable checklist so you can be even more successful. You are capable of stewarding what God has given you – onward!

preventative maintenance checklist by smart church solutions
Tim Cool
Chief Executive Officer
Tim Cool is the President and CEO of Smart Church Solutions and takes great pride in helping churches optimize their facilities. When he’s not at the helm of his company, he’s dedicated to his family, being a husband to Lisa and a father to 27-year-old triplets. An enthusiast of the outdoors, Tim enjoys the simplicity of hiking in the North Carolina mountains.