Capital Reserve Planning Guide: Plan Today for Tomorrow's Costs
A simple, practical guide to planning for major repairs, replacements, and long-term facility expenses—before they become emergencies.
This eBook will show you how to develop a capital reserve account.
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Are you prepared for the future? This eBook guides you through the process of establishing a capital reserve to protect you from the inevitable.
What You’ll Learn in This Guide
Inside this free resource, you’ll learn:
- How to calculate future replacement costs
- How to estimate remaining life of key assets
- How inflation impacts long-term planning
- How much you should be setting aside annually
- How to avoid playing “catch-up” with deferred maintenance
Your building is aging… whether you plan for it or not.
Most organizations are good at:
- Raising money to build
- Covering day-to-day expenses
But they miss one critical piece: planning for what happens next.
Every system in your facility is deteriorating — roof, HVAC, flooring, everything — and without a plan, small issues become expensive surprises.
Why This Matters:
The real cost of your building isn’t what you paid for it.
Over a 40-year lifecycle:
- ~15–20% = construction cost
- ~71–85% = operations, maintenance, and repairs
