Why Churches Should Use Facility Management Software vs. Pen & Paper

pen and paper

What are you currently using as your facility management software? Is it a digital system, or do you jot down notes on a legal pad? If it’s the ladder, you may want to make some changes. 

I understand that, as a church facility manager, you might be hesitant to switch from a manual record-keeping system to a digital one. However, there are several benefits to using facility management software (pssst — like eSPACE ) that might make it worthwhile.

Digital Facility Management Systems Are Efficient

First and foremost, a digital system is more efficient than a manual one. With software, you can effortlessly search for and retrieve information. Say “goodbye” to sifting through physical records. This can save a lot of time and effort. Plus, it safeguards against things getting misplaced or destroyed.

Non-Digital Systems Are Error Prone

Let’s face it — mistakes happen, no matter how careful you may be. With paper records, there is always the risk of losing or misplacing documents, and it can be easy to make mistakes when writing things down by hand. Conversely, a digital facility management system is more accurate and less prone to errors. With software such as eSPACE, you can reduce these risks and ensure that your records are always up-to-date and accurate.

Security and Facility Management Systems

Point blank, a digital system is more secure than a manual one. It's much harder for physical records to be stolen or lost. Not to mention that there is always the risk of them being damaged by fire, water, or your spilled coffee. With facility management software, your records are backed up and secured, which can give you peace of mind.

In Conclusion: Digital Wins

Overall, while a manual system of record-keeping might seem more straightforward, there are many advantages to using facility management software that can ultimately save you time, effort, and hassle. Therefore, we encourage churches to make the move to digital. I can not think of a single church that we have worked with or are familiar with that uses a paper and pencil bookkeeping or accounting process. 

So, why use an archaic methodology to manage the largest physical asset your church has been entrusted with? 

Our team is obviously biased about our eSPACE software. We believe it is the leading church-centric facility management suite of software offerings on the market. However, we also know that there are many options, and not every solution is the “right” one for your church. 

Below are several options to consider when making the switch. Onward!

  • eSPACE
    • Event Scheduler
    • Work Order & Asset Management
    • Major System Integrations (HVAC, Door Access, Digital Signage, et.)
  • FMX
    • Work Orders/Facility Management
  • Upkeep
    • Work Orders/Facility Management
  • eMaint
    • Work Orders/Facility Management
  • Hippo
    • Maintenance Management