For Operation Leaders
The eSPACE User Conference is designed to equip, educate, and connect facility stewards, pastors, and operations leaders from across the country. Whether you’re already an eSPACE customer or simply exploring better ways to steward your facilities, this event is for you.
You’ll walk away with:
Customer Success insights
Proven strategies to maximize your eSPACE investment.
Education & training
Hands-on sessions led by the Smart Church Solutions team.
Engagement
Opportunities to ask questions, share challenges, and learn directly from experts.
Networking
Connect with fellow church leaders and facility professionals facing the same challenges you are.
AGENDA
08:30am – 9:00 am
| Coffee and Greeting | ||
9:00am – 9:30 am
| Welcome, introduction, devotion | Welcome to Day 1 of our 4th eSPACE User Conference! |
Tim Cool Casie Hildner |
9:35am – 10:30 am
| High level overview of Event Scheduler and Work Order and Asset Management | Chelsey will be providing a high level overview of eSPACE as a whole. This will include both the Event Scheduler and Work Order and Asset Management module. |
Chelsey Stafki
|
10:45am – 11:45 am
| Work Order and Asset Management General User Training | Kim with eSPACE discusses best practices for general users in setting up their account as well as best practices for productivity. Please note this session is for ALL users and not just for admins. |
Kim Simmons
|
12:00pm – 12:45 pm
| Lunch in Hudson Hall | ||
12:50pm – 1:20pm
| Floor Plan Deep Dive | Becca will go over eSPACE Floor Plan in more detail for both modules. This includes custom layers, configuration builder, and other general functionality. We will also briefly go over building the Floor Plan from scratch. |
Rebecca Tarchala
|
1:30pm – 2:15pm
| Event Scheduler General User Training | Lizzie discusses best practices for general users in setting up their events, adding configurations, set up notes, starting conversations about events with-in eSPACE |
Casie Hildner
|
2:20pm – 3:00pm
| Break Out Session 1 | ||
3:00pm – 3:45pm
| FACILITeSPACE Deep Dive | Lee discusses facility system integrations with eSPACE such as HVAC, Doors, Lights and Digital Signage. |
Lee Cool
|
4:00pm – 4:30pm
| Day One Wrap up | Join us as we wrap up Day 1 of our first ever eSPACE User Conference! |
Tim Cool Casie Hildner |
5:30pm – 7:30pm
| VIP Outing |
08:30am – 9:00 am
| Coffee and Greeting | ||
9:00am – 9:30 am
| Welcome, introduction, devotion | Welcome to Day 2 of our eSPACE User Conference! |
Tim Cool Casie Hildner |
9:35am – 10:30 am
| Best Setup Practices for Work Order and Asset Management | Becca will discuss what he sees to be some of the best setup practices in eSPACE Work Order and Asset Management. This will have a lot to do with setting configurations. |
Becca
|
10:45am – 11:15 am
| Breakout Sessions 2
| We are hosting our breakout sessions to help you network with other eSPACE users! Group discussions- how does your team use eSPACE most practically? |
John Michael Chelsey Stafki Tim Cool |
11:20am – 12:25pm
| Best Setup Practices for Event Scheduler
| Kim will discuss what she sees to be some of the best setup practices in eSPACE Event Scheduler. This will have a lot to do with setting configurations. |
Kim Simmons
|
12:30pm – 1:00 pm
| Box Lunch Served in Hudson Hall | ||
1:00pm – 1:30pm
| Conference Wrap Up, Giveaway, Etc. | What a great conference this has been, but all good things must come to an end! Make sure to join us as we discuss new major releases coming soon, and of course our giveaway winners! |
Tim Cool Casie Hildner |
1:35pm – 3:30pm
| Pack Up / Vendor Load Out
| ||
Who Should Attend?
This event is built for:
Current eSPACE customers
Looking to go deeper with the platform.
Church leaders and facility managers
Seeking best practices in stewardship, maintenance, and operations.
Non-eSPACE customers
Who want to explore how technology can eliminate chaos and improve ministry impact.
What To Expect?
Interactive keynotes from the Smart Church Solutions team.
Breakout sessions tailored to facility managers, executive pastors, and administrators.
Live demos and hands-on training with eSPACE tools.
Practical workshops on facility stewardship, preventive maintenance, capital planning, HVAC optimization, and more.
Networking opportunities with peers and partners church operations.
Frequently Asked Questions
This event is for church leaders and facility managers. This can be current eSPACE customers or non-eSPACE customers.
Absolutely! Non-customers who want to explore how technology can eliminate chaos and improve ministry impact should be here
Regular (In-Person): $85
VIP (In-Person): $135
Virtual-Only: $55
Hotel details are being finalized!
VIP is the best way to experience the eSPACE User Conference—hands down. You get full access to all sessions and breakouts, plus meals, snacks, and preferred seating so you never feel rushed or sidelined. VIPs also get exclusive time with the eSPACE team through a VIP outing, one free hour of personalized training, and full session recordings to take home. If you want deeper access, real face time, and maximum takeaways—not just attendance—VIP is the move.
Coffee and snacks will be provided on both days. Lunch will be provided on the first day.