Posted on October 11, 2019 by Tim Cool | Cool Solutions Group, WorshipPlanning

Finally...worship leaders of churches of any and every shape, size, style and methodologies have an option when considering the right tool to help them best manage their worship services. For as long back as I can remember, there has been one dominant option for worship leaders to use...and you know who I am referring to.

They are the 800 pound gorilla.  They clearly have market dominance.  They have set a standard and watermark for many aspects of service planning.

But...now you have an option.

We are honored and excited to announce that Cool Solutions Group and eSPACE have acquired WorshipPlanning.com to add to our suite of intentional planning tools. With this acquisition, coupled with some significant enhancements and added features, worship leaders have a viable alternative to the incumbent. We are firm believers that competition is the basis for better products for the market...in this case for your church.

Check out all the features you get with your WorshipPlanning account...all starting at only $25/month for up to 5 planners (those that need to actually  plan services) and UNLIMITED Helpers (think of helpers as your choir, praise team, techs etc.).  You will be blown away!

FEATURE INCLUDED
Service and Events
Create multiple services (aka a series) at once
Custom data fields for services
Service linking for easier management of identical services
Associating files with the service (as opposed to only with the elements or songs)
Schedule rehearsals
Share services to public with special link (via email or social media)
Calendar feed of all services
Ability to project slides Via integration
Variety of printout options
“Virtual Stage” design, drag and drop (with printout option)
Tasks tracking (assignable, with notifications) Coming soon
Rehearsal attendance indicator (“Can you make it? Yes/No”) Coming soon
Team-level rehearsal scheduling Coming soon
Ability to create a variety of event types (not just worship services) Coming soon
Worship Flow
Down-to-the-second scheduling
Set-list planning mode
Add per-elements general notes, or notes specific to roles, teams, or people
Track “views” of worship flow (who and latest)
Allow and track “Likes” of worship flow
Plan multiple, identical flows at once
Select song key (and modulation) specific for that service
Define song map/sequence (order of song parts) specific for that service
Create and apply worship flow templates
Inline editing of worship flow element details
Custom color and name dividers
Drag-and-drop SongSelect integration (right into the worship flow page)
Pre-service elements
Variety of printout and export options (Word, Excel, and PDF)
PDF Setlist Builder (with viewing/scrolling on tablet)
Virtual sheet music Via OnSong integration
Auto-generation of audio playlists for MP3s, Spotify, and YouTube connected songs
Printouts
Full worship flow details printing
Custom Column worship flow printouts (shows desired notes for roles/people/teams)
Assignment printouts for one or multiple services (per team)
Assignment export for one or multiple services (per team)
Volunteer sign-in sheet (per team)
Song Organization
Song Importing (SongSelect, CSV, etc.)
Integration from LifeWayWorship
Included ”Top Songs” list with basic info and links to Spotify, YouTube, Amazon, and SongSelect connection
Ability to create chord sheet in lyrics section of song
Key transposing of chords in lyrics section
Key transposing of uploaded MP3s
Unlimited file attachments
Auto-generation of audio playlists for MP3s, Spotify, and YouTube connected songs
Create and share virtual song books (with teams or with public)
Song usage report, including chart of usage per month
”Last Performed” date sorting
Match/sync song data with CCLI SongSelect and Rockin’ With The Cross (coming soon). Subscription to those services required.
Print/Export options
Import from CSV option
User Accounts
Unlimited user accounts (“Planner” count limited by subscription, “Helper” count is unlimited)
Access levels to limit what each user can do or view
Skill indication (set by the team leader)
Notification channels: one or more email addresses, one or more SMS text numbers, Facebook notifications
Ability to block days not available to serve
Serving preference indication
WP: Selecting specific days and roles
Bypass login with special link embedded in notifications
Charting of serving history/frequency for past year
Calendar feed of assignments (for real-time updates to appear on personal calendar)
Team Management
Contact info sharing among team
Delegation of team management responsibilities to one or more team leaders
Location designations (none, one, or multiple) for teams
Restrict teams from accessing worship flow details (including music)
Availability Calendar showing the team leader what members have blocked off days in a calendar view.
Uploading and sharing files for team members
Serving “templates” to define typical line-up of roles needed to serve
People/Team Scheduling
Drag and drop scheduling
Assignment notifications via text, email, Facebook
Respond to assignment via email, text, Facebook, website, or mobile web app
Schedule conflict detection across various services and locations
Scheduling across multiple weeks in a single view
Ability to schedule people that don’t have a login account to WP
View past and future schedules
Scheduling entire team at once
Serving “templates” to define customizable line-up of roles
Find the most qualified person to serve in an open role
Find a substitute (initiated by team leader or volunteer)
Assignment reminders (email, text, Facebook)
“Please respond to the schedule request” reminders
Team leader notified when team member responds to an assignment (configurable)
Print/export schedule (single or multiple services)
Charting of serving history/frequency for past year
Notifications
Email, text, Facebook
Schedule response options embedded in notifications (i.e. email or text contains links to “accept” or “decline” the assignment request).
Team Leader notifications when team member responds to an assignment (configurable)
Configurable (per team) auto-reminder of upcoming assignment
Configurable (per team) auto-reminder of pending assignment response (i.e. remind the team member every few days that they still need to respond to the assignment).
Push notification to desktop, laptop, and Android browsers Coming soon
Locations
Single or multi-location capable
Teams can be configured for one or more locations
Cross-location checking for schedule conflicts
"During Event" Functionality
Projector presentation functionality Thru integration with Proclaim
Virtual Sheet Music for use on stage Thru integration with OnSong App
Mobile Functionality
Mobile web app
Responding to assignments
Viewing worship flow details
Viewing/listening to song files
Editing the worship flow
View contact info of fellow team members
3rd-Party Integrations
SongSelect
LifeWayWorship
Church Community Builder
Rockin' With The Cross
Proclaim
ProPresenter In Progress
PraiseCharts Future
YouTube
MediaShout In Progress
eSPACE Event Scheduler Coming Soon
Support and Training Options
Phone
Email
KB Articles
Community
Webinars
General Info about Company
Better Business Bureau rating A+ Since joining BBB in 2006
Headquarters location Charlotte, NC
Customer support hours Urgent: 24x7
Non-urgent: 8a-5p EST  (M-F)
Training options Video tutorials, webinars (live and recorded)
Service reliability 99.999%
*Watch the introductory video below to get to know Worship Planning!

https://vimeo.com/365191940

calendar-icon

Contact Us

Interested in learning more about Smart Church Solutions? Contact us today!

Contact Us